I assume this has been figured out by now. Do you folks need anything cooking wise? I won't be up in time to wheel, but can help at HQ.
I have two tubs full of silverware, plates, cups, cleaning supplies, etc. that I will be checking inventory of in the next couple days. I have a couple people in mind, to contact, for portable grilling items, you being one of them. My plan is still the same, get a count of people in the morning, head to Pella to pick up all that we will need, then start the cooking sometime after 3:00 so it's mostly ready when people get back.
If you get to HQ before I leave for town, you can come with and we can collaborate chef ideas and things. You can always contact me directly too.